Mandatory tender requirements for construction works contracts up to £4.3m
In line with Procurement Guidance Note 05/12, the Centres of Procurement Expertise (CoPEs) consulted with the Construction Industry Forum for Northern Ireland, and agreed that from 1 January 2013 onwards, a number of mandatory requirements would apply.
Contractors wishing to apply to be short-listed for invitation to tender must:
- be registered with Constructionline, have 'Active' status and have at least the minimum Category Value in one of the Work Categories specified for the procurement
- have a health and safety management system, satisfying the requirements of the Buildsafe NI initiative, which has been certified by one of the third parties listed
- have a valid certificate demonstrating that the company's organisation and arrangements for health and safety have been evaluated, in accordance with the Construction (Design & Management) Regulations (ACOP Stage 1 assessment), under a scheme which is a member of the Safety Schemes in Procurement (SSIP) Forum
Procurement process for over threshold construction works and services contracts
In support of the procurement processes set out in Procurement Guidance Note 06/10 (Procurement of Construction Works and Services), Construction & Procurement Delivery (CPD) has developed standard template Pre-Qualification Documentation for over threshold construction works and services contracts:
- view templates for over threshold construction works contracts
- view templates for over threshold construction services contracts
Simplified procurement process for under threshold construction works and services contracts
In support of the simplified procurement processes set out in Procurement Guidance Note 05/12 (Simplified Approach to Procurement over £30k and Under Threshold), CPD has developed standard template Pre-Qualification Documentation for under threshold construction works and services contracts:
- view templates for under threshold construction works contracts
- view templates for under threshold construction services contracts
Buildsafe NI Action Plan
The aim of the Buildsafe NI initiative is to eliminate deaths and substantially reduce injuries, through improvements in the application and management of health and safety processes within the industry.
Contractors, consultants (and their supply chains) seeking to tender for public sector works contracts must be able to satisfy the government construction client that they have the resources and competence to manage health and safety.
As a minimum, they must demonstrate that they are capable of meeting the requirements of the Construction (Design and Management) Regulations (NI) 2007 and other relevant regulations, approved codes of practice and recognised guidance.
Licence to Practise initiative
From January 2016 onwards, a Licence to Practise (LtP) initiative has been in place for specific government construction works contracts, focusing on electrical safety standards.
Environmental Management Systems in construction procurement
From 1 April 2016, all construction works contracts procured by any Centre of Procurement Expertise include a requirement that all main contractors seeking to tender shall have and maintain an Environmental Management System (EMS) certified by a third party.
Supplier references from government construction contracts
References are important for suppliers, especially for SME suppliers seeking to grow their businesses.
Often a successful contract with the public sector is a valuable potential reference for a small firm, and refusing to provide references can act as a barrier to the growth for business, having a negative impact on the marketplace and the overall economy.
CPD has agreed with the construction Centres of Procurement Expertise that government construction clients will provide references for construction suppliers, when requested to do so.
References for construction works or services contracts will be provided by government construction clients using the Suppliers Reference Form.