Secure offsite storage and records management services
Construction & Procurement Delivery (CPD) has established this provision of secure offsite storage and records management services for the NI public sector.
Contract information
Project title: ID 1539733 Framework Provision for Offsite storage and records management.
The framework shall provide safe and secure, off-site storage and records management services for the NI public sector.
This includes electronic inventory management, for the intake, retrieval, full digital scanning, archiving services and destruction of records.
A variety of items will require storage - this will likely include paper, forms, legal documentation, evidence, photographs, microfilm, maps, computer tapes and disks, fragile and vulnerable items.
Clients will also vary in how they want records to be stored (for example physically in boxes; records on open shelf; or in controlled atmosphere etc).
Protective marking assigned to records and storage items will vary. The client may request that the records are stored in caged or vaulted area to offer secure access.
| Estimated framework value | £1m - £2m |
|---|---|
| Framework start date | 1 March 2019 |
| Framework initial end date | Various - As per call offs. Clients may contact collaboration.cpd@finance-ni.gov.uk for further information. The clients listed below have existing Call offs in place:
|
- Project Title : ID 5831525 – Provision of Off Site Storage and Records Management
The Contract shall provide safe and secure, off-site storage and records management services for the NI public sector.
This includes electronic inventory management, for the intake, retrieval, full digital scanning, archiving services and destruction of records.
A variety of items will require storage - this will likely include paper, forms, legal documentation, evidence, photographs, microfilm, maps, computer tapes and disks, fragile and vulnerable items.
Clients will also vary in how they want records to be stored (for example physically in boxes; records on open shelf; or in controlled atmosphere etc).
Protective marking assigned to records and storage items will vary. The client may request that the records are stored in caged or vaulted area to offer secure access.
| contract value | Lot 1 – £4M Lot 2 – £4M Lot 3 – £14M |
| Contract start date | Lot 1 – 1 February 2026, which includes: Lot 2 – 1 April 2026, which includes: Lot 3 – 1 November 2026, which includes: |
| Contract end date | Lot 1 – 31 January 2032 Lot 2 – 31 March 2032 Lot 3 – 31 October 2032 |
| Potential contract extensions | Lot 1 – 31 January 2036 Lot 2 – 31 March 2036 Lot 3 – 31 October 2036 |
| Contractor | Lot 1 – OASIS Group NI Ltd Lot 2 – OASIS Group NI Ltd Lot 3 – OASIS Group NI Ltd |
| Participating bodies | See User Protocol Annex A |
Links to further contract information
- view the contract notice, contract award notice, User protocol and Non Disclosure agreement
- view relevant notices in the Official Journal of the EU
More information can be obtained from
CPD Collaboration Procurement Management Office
- telephone: 028 9081 6031
- email: collaboration.cpd@finance-ni.gov.uk
Are you interested in other collaborative arrangements? View a full list of supplies and services collaborative arrangements.